1. Help create and develop the contracting processes and procedures, and suggest improvements when needed in accordance with Uodh bylaws, as well as the industry’s standards and best practices.
2. Negotiate, draft, and recommend contract agreements with external customers, including price, balancing commercial and academic interests with acceptable commercial and legal risks to the University.
3. Ensure that the terms of contractual agreements are written in a legally binding language and per the stakeholder’s requirements. Analyze and interpret complex contract terms and conditions, advising on their impact and associated risk and liability to all University levels.
4. Oversee proposal planning and administration of contracts. Negotiate terms and conditions of all relevant contracts in order to maintain quality assurance and provide UODH with valuable goods and services.
5. Facilitate retentions, bonds, expiry, claims/penalties, and contract disputes in coordination with the Legal Affairs Department to protect UODH’s legal position and mitigate relevant risks or liabilities.
6. Manage supplier and end-user performance measurement to ensure procured services and goods comply with contracting deliverables and ensure that suppliers are in compliance with legal requirements, owner specifications, and government regulations.
7. Maintain an audit file for each contract, including the original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules, to manage and monitor contract compliance.
8. Collaborate with internal and external stakeholders on matters related to contract management processes and procedures in order to facilitate the flow of information while building awareness in relevant areas.
9. Keep all section heads informed about operational activities, challenges, hurdles, and methods of resolution or mitigation on a regular basis, in addition to keeping the director informed and updated about any related activities in the department.
10. Prepare various reports, analyses, and statistics related to the Procurement Department contracts when requested by the line manager.
11. Complete any other job-related tasks as assigned by the line manager within the expected time limit.

Operational Plans

1. Participate in developing the department/college's operational and business plans, and contribute in its execution, in line with the department/college's strategy in order to support the achievement of the University's strategic objectives.

Continuous Improvement

2. Provide input to enhance the processes and procedures that help implement the relevant best practices.
3. Follow all relevant processes, standard operating procedures, and instructions accurately to ensure that job tasks are carried out in a controlled and consistent manner.

Systems, Processes and Reports

4. Generate relevant reports and ensure that they are prepared timely and accurately, and meet the department's requirements and standards.
5. Operate the required software/hardware accurately and effectively.

• Minimum of bachelor’s in Business Administration, Supply Chain Management, or a relevant discipline.
• Professional qualifications in procurement and supply such as CIPS (Certificate in Procurement and Supply Operations), CSCP (Certified Supply Chain Professional), etc., are required.
• 6-8 years of UAE experience in a similar role, preferably in higher education institutions.
• Specialized professional certificates such as “Contract Management”, “Tendering Procedures and Bid Evaluation” will add an advantage.
• A strong background in Law and drafting contracts (e.g. Certificate in Business and Commercial Law) will add an advantage.
• A Master’s Degree in Business Administration is a plus.
• Priority to UAE Nationals.

• Excellent oral and written communication skills and the ability to prepare professional documents in both Arabic and English.
• Extensive knowledge of supply chain management.
• Robust knowledge of contract documenting and specifications.
• Excellent knowledge of current and legally-binding contractual language and terminology.
• Knowledge of contractor compliance issues and procedures.
• Ability to assess contract compliance and product/service quality.
• Ability to analyze and interpret financial data and prepare financial reports, statements, and/or projections.
• Ability to prepare creative cost analysis skills and knowledge of costing and pricing methodology.
• Strong decision-making and negotiation skills.
• Excellent attention to detail and the ability to absorb a high volume of information.
• Analytical and critical thinking.
• Customer services skills.
• Ability to work with diverse business units and quickly adapt and understand key business challenges.
• High integrity and openness combined with a commitment to good governance.
• Self-motivated and the ability to work effectively under minimal supervision.
• Ability to exercise initiative, implement change, and continuous improvement.
• Ability to balance competing priorities to meet planned and unexpected objectives and deadlines.
• Excellent proficiency in MS Office applications.