1. Receive and review all Recruitment Forms ensuring that all the required information is available, the required approvals are obtained, and the relevant Job Description is attached in order to draft and prepare the necessary job vacancy postings as per the “Job Vacancies Posts Drafting Guidelines”.
2. Source applicants through external, internal and online channels as per the approved Recruitment Sourcing Plan, such as Uodh job opportunities page, Uodh Alumni Office, DHR (Directorate of Human Resources-Sharjah Government), external postings through professional networks and agencies, etc.
3. Review and assess submitted CVs, qualifications, experience letters, and other related documents, and eliminate applications that do not meet Uodh’s employment conditions and/or do not match the job’s requirements. As well as identify candidates who will undergo phone screenings if needed.
4. Conduct phone screening interviews in order to help identify the most suitable candidates for the job, as well as submit interview results and recommendations to the Head of Recruitment Section to review and process.
5. Manage the interview process by developing the schedules with the Head of Recruitment, Line Managers and other delegates when needed, informing candidates about the interview schedules as well as providing them with any required information to ensure their readiness for the interview.
6. Contribute as a member of the interview panel, by preparing suitable interview questions that reflect the requirements for each position based on the job description in order to help select the right candidate for the job.
7. Keep all job applicants constantly informed about the status of their applications including those who will proceed to the first and/or second interviews, and those who were eliminated during the screening or interview process.
8. Follow up with candidates to ensure they complete all procedures related to their appointment such as complete any required technical and psychometric exams, review and sign job offers, and submit all related documents such as medical certificate, certificate of good conduct, attested degrees, marriage certificate, joining date, etc.
9. Manage the security clearance process for successful candidates and ensure that all required forms and documents are completed correctly. As well as submit security clearance forms to the Passport Section and coordinate with them regarding the approval status and visa applications for new academic and non-academic staff, and take the necessary action in case any Security Clearance application is not approved.
10. Prepare the Employment Offer for both academic and non-academic staff and maintain the necessary approvals, as well as report any declined offers to the line manager in order to take action.
11. Prepare security clearance forms for successful job candidates and ensure that all required documents are attached. As well as coordinate with the Passport Section regarding the status of security clearances and visa applications for new academic and non-academic staff.
12. Coordinate with the concerned departments in order to complete new joiner related requests and arrangements such as air-ticket reimbursement requests, accommodation for academic staff inside or outside the campus, email accounts and any required access, air-tickets and hotel bookings, and airport pick up services.
13. Create employees files and enter the required data for new academic or non-academic staff in HR system, prepare the personnel action form and send the completed file for final auditing.
14. Complete any other job-related tasks as assigned by line manager within the expected time limit.

Operational Plans

1. Participate in developing the department/college’s operational and business plans, and contribute in its execution, in line with the department/college’s strategy in order to support the achievement of the University’s strategic objectives.

Continuous Improvement

2. Provide input to enhance the processes and procedures that help implement the relevant best practices..
3. Follow all relevant processes, standard operating procedures, and instructions accurately to ensure that job tasks are carried out in a controlled and consistent manner.

Systems, Processes and Reports

4. Generate relevant reports and ensure that they are prepared timely and accurately, and meet the department’s requirements and standards.
5. Operate the required software/hardware accurately and effectively.

• Minimum of bachelor’s degree in Business Administration, Human Resources or a relevant discipline.
• 2-4 years of UAE experience in similar role preferably in higher education institutions.
• A professional Human Resources certification (such as CIPD, SHRM, etc.) is a plus.
• Priority is to UAE Nationals.

• Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
• Familiarity with social media, C.V. databases, and professional networks.
• Experience with full-cycle recruiting, using various interview techniques and evaluation methods.
• Good follow up and tracking skills resulting in the timely completion of multiple assignments.
• A keen understanding of the requirements for each role.
• Good interpersonal and communication skills.
• Time management skills.
• Knowledge of ERP Systems related to HR operations would be an advantage.
• Ability to handle confidential information with discretion.
• Attention to detail and problem solving skills.
• Flexibility and ability to function effectively as part of a team.
• High integrity and openness combined with commitment to good governance.
• Proficiency in MS office applications.