1. Respond to inquiries and requests related to payroll entitlements, and provide assistance to academic and non-academic employees’ inquiries related to their salaries such as payments, transfers, deductions, etc, in order to maintain good employee service.
2. Ensure that the payroll process is executed accurately and in a timely fashion, and that cost allocations are linked to the relevant cost centers.
3. Process payments for full time and part time faculty and administrative employees in terms of: new hire, salary advance payments, allowances, personal loans, annual merit, promotion, annual air ticket allowance, deduction, over time, summer classes calculations for faculty.
4. Handle payroll process with GPSSA (General Pension and Social Security Authority) in terms of: UAE nationals’ payments and retirements.
5. Coordinate with HR department while processing the payroll to confirm approved absenteeism and all type of approved leaves.
6. Process any deductions related to loans, unpaid leaves, end-of-service, and attendance violations.
7. Ensure proper record keeping, document control and indexing of all payroll related documents into monthly payroll files and/or employee files as applicable, for the easy retrieval of documents as and when required.
8. Reconcile payroll prior to transmission and validate confirmed reports, as well as provide and promote service excellence and foster effective teamwork and business relationships.
9. Apply HR and payroll policies and procedures related to compensation and benefits, as well as ensure the integrity and confidentiality of the payroll process and details.
10. Produce all payroll related reports, analysis, and statistics as requested by the line manager.
11. Ensure the security, integrity and confidentiality of any incoming or outgoing financial information/data.
12. Complete any other job-related tasks as assigned by line manager within the expected time limit.

Operational Plans

1. Participate in developing the department/college’s operational and business plans, and contribute in its execution, in line with the department/college’s strategy in order to support the achievement of the University’s strategic objectives.

Continuous Improvement

2. Provide input to enhance the processes and procedures that help implement the relevant best practices.
3. Follow all relevant processes, standard operating procedures, and instructions accurately to ensure that job tasks are carried out in a controlled and consistent manner.

Systems, Processes and Reports

4. Generate relevant reports and ensure that they are prepared timely and accurately, and meet the department’s requirements and standards.
5. Operate the required software/hardware accurately and effectively.

• Minimum of bachelor’s degree in Business Administration, Finance, Accounting or a relevant discipline.
• 2-4 years of UAE experience in similar role preferably in higher education institutions.
• Priority is to UAE Nationals.

• Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
• Strong knowledge of payroll-related compliance and reporting requirements.
• Knowledge of payroll operations preferably in higher education.
• Time management skills.
• Analytical and critical thinking.
• Ability to handle confidential information with discretion.
• High integrity and openness combined with commitment to good governance
• Flexibility and ability to function effectively as part of a team
• Excellent proficiency in MS office applications.